Financial Aid Information
Tuition and fees are due at the time the bill is calculated. If tuition and fees are not paid, all courses for which the student has per-registered will be dropped. Student will have to re-register for all courses. The College reserves the right to change, modify or alter tuition, fees, charges, expenses and costs of any kind as approved or authorized by the State Board of Trustees.
Cash, check, money order, Visa and MasterCard are all acceptable forms of payment. For past balances owed on Return to Title IV debts, returned check debts and/or past tuition debts, the acceptable forms of payment include: Cash, cashier’s check, money order, Visa or MasterCard. Make all checks and money orders payable to: Chattahoochee Valley Community College.
NOTE: There is no difference in cost of auditing a course and taking a course for credit.
You may apply for financial aid prior to being admitted to the College, but the awarding process cannot be completed until an application for admission is received and you are “unconditionally” admitted. Unconditional admission status means all required documents have been received including high school and ALL prior college transcripts. If you review your Pirate Web account and you have an outstanding Admit Requirement for Financial aid, please contact Admissions at firstname.lastname@example.org for assistance.
Federal Pell Grants are awarded with the expectation of full-time enrollment. Federal Pell Grant eligible students who are enrolled less than full-time will receive a prorated Pell disbursement. See Freeze/Census Date Information for more information.
Federal Direct Student Loans require half-time enrollment. Students who have accepted their loans and completed both the Master Promissory Note and Entrance Counseling but are enrolled less than half-time will NOT be eligible for their student loans.
Once a semester, our office takes a “snapshot” of the number of credit hours you are enrolled that are required for your degree plan, which is referred to as the freeze/census date.
The freeze/census will occur every semester, after attendance verification and the reinstatement period for full term classes has ended, which is approximately two weeks into the semester. The classes in which you are enrolled in your degree program at the freeze./census date will determine Pell Grant eligibility. It is important to register for all classes for all terms prior to the freeze/census date. Credit hours added after the census date cannot be used to increase Pell Grant eligibility.
Fall 2023 Freeze Date: September 8, 2023
Spring 2024 Freeze Date: January 22, 2024
After attendance is verified, and the reinstatement period for full term classes has ended, your financial aid funds will disburse to your student account for classes that have begun based on the freeze/census snapshot.
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