Veteran students and/or their dependents may qualify for VA educational benefits. The Financial Aid Office is the certifying authority for veterans, service members and their dependents.
The Financial Aid Office serves as a link between the Regional Veterans Affairs Office and the VA benefit recipient. Veterans or their dependents seeking assistance under the various Federal and State programs should, if possible, make initial application for such programs at least four weeks prior to enrollment. The Financial Aid Office has application forms for most veteran programs and will offer assistance to the student in completing
these forms and forwarding them to the proper V.A. Office. Since most federal V.A. programs make monthly payments directly to veterans after enrollment, the veteran must be prepared to pay tuition and fees and meet all other payment deadlines before receiving the initial monthly allowance. Chattahoochee Valley Community College does not participate in the Advance Payment Plan with the Department of Veteran Affairs.
Students should complete a FERPA release and provide your VA benefit documentation to CVCC. In addition, a request for certification is required each semester.
Alabama GI Dependents Scholarship Program
The Alabama GI Dependents’ Scholarship Program is administered by the Alabama Department of Veteran Affairs. Maximum education benefits include tuition, instructional fees, and required textbooks. Remedial course work is not funded under the Alabama GI Dependents’ Scholarship Program.
For more information and application procedures, contact the nearest Veterans Affairs Office located in each Alabama county courthouse or write to Alabama GI Dependents’ Scholarship Program, P. O. Box 1509, Montgomery, Alabama 36102-1509.
Alabama National Guard Education Assistance Program (ANGEAP)
ANGEAP is designed to provide financial assistance to Alabama National Guard members. Limited funding is provided by the Alabama Legislature and priority is given to those who apply early. ANGEAP applications and additional information regarding this program are available from the National Guard benefits administrator at the National Guard Unit.
Department of Defense Tuition Assistance
The tuition assistance program provides educational assistance to active duty military members. Each branch has specific tuition assistance limits and application procedures.
Apply for tuition assistance:
- Army Tuition Assistance
- Army National Guard Tuition Assistance
- Air Force Tuition Assistance
- Marine Corps Tuition Assistance
- Navy COOL – Navy Tuition Assistance Program
- Coast Guard Tuition Assistance
For more information about using your DOD Tuition Assistance to supplement your education expenses
For more information about using your DOD Tuition Assistance to supplement your education expenses, contact the Admissions Office.
The Post 9/11 GI Bill®
The Post 9/11 GI Bill® is for individuals with at least 90 days of aggregate service on or after September 11, 2001, or individuals discharged with a service-connected disability after 30 days. This benefit provides up to 36 months of education benefits. This program is also commonly referred to as Chapter 33. Application is made by completing VA Form22-1990, Application for VA Education Benefits.
Montgomery GI Bill® — Active Duty (MGIB)
The MGIB program provides up to 36 months of educational benefits. This benefit may be used for degree and certificate programs, flight training, apprenticeship/on-the-job training, and correspondence courses. Generally, benefits are payable for 10 years following your release from active duty. This program is also commonly known as Chapter 30. Application is made by completing VA Form 22-1990, Application for VA Education Benefits.
Montgomery GI Bill®– Selected Reserve (MGIB-SR)
The MGIB-SR program may be available to you if you are a member of the Selected Reserve. The Selected Reserve includes the Army Reserve, Navy Reserve, Air Force Reserve, Marine Corps Reserve, Coast Guard Reserve, and the Army National Guard and the Air National Guard. This benefit may be used for degree and certificate programs, flight training, apprenticeship/on-the-job training, and correspondence courses. This program is also commonly referred to as Chapter 1606. Application is made by completing VA Form 22-1990, Application for VA Education Benefits.
Reserve Educational Assistance Program (REAP)
REAP was established as a part of the Ronald W. Reagan National Defense
Authorization Act for Fiscal Year 2005. It is a Department of Defense education benefit program designed to provide educational assistance to members of the Reserve components called or ordered to active duty in response to a war or national emergency (contingency operation) as declared by the President or Congress. This program makes certain reservists who were activated for at least 90 days after September 11, 2001, either eligible for education benefits or eligible for increased benefits. This program is commonly referred to as Chapter 1607. Application is made by completing VA Form 22-1990, Application for VA Education Benefits.
Veterans Educational Assistance Program (VEAP)
VEAP is available if a student first entered active duty between January 1, 1977, and June 30, 1985, and elected to make contributions from military pay to participate in this education benefit program. This benefit may be used for degree and certificate programs, flight training, apprenticeship/on- the-job training, and correspondence courses. This program is commonly referred to as Chapter 32. Application is made by completing VA Form 22-1990, Application for VA Education Benefits.
Survivors and Dependents Educational Assistance Program (DEA)
DEA provides education and training opportunities to eligible dependents of veterans who are permanently and totally disabled due to a service- related condition, or who died while on active duty, or as a result of a service related condition. The program offers up to 45 months of education benefits. These benefits may be used for degree and certificate programs, apprenticeship, and on-the-job training. This program is commonly referred to as Chapter 35 or Chapter 31. Application is made by completing VA Form 22-5490,Application for Survivors and Dependents Education Assistance.
Non-Resident Veterans Eligible for In-State Tuition Rates
In accordance with Section 702 of the Choice Act, out-of-state students receiving Chapter 30 or Chapter 33 VA benefits may be eligible for the in- state tuition rate. For additional information, please contact the Certifying Official located in the Financial Aid Office at the College
Certification of Veteran Enrollment by Chattahoochee Valley Community College
The Certifying Official(s) in the Financial Aid Office at CVCC is responsible for certifying the enrollment of veterans and their dependents electronically via the Department of Veteran Affairs certification program, VA-Once. Certification will be conducted at the conclusion of the College Drop/Add registration process. All veterans or eligible dependents should contact the Financial Aid Office during registration each semester in order to notify the College Certifying Official of the veteran’s or dependent’s enrollment and request certification of enrollment for that semester.
Prior to certification, veterans and/or dependents of veterans must complete all admission requirements for Chattahoochee Valley Community College, complete the appropriate application for benefits, and present the following required documents to the Financial Aid Office:
DD-214, Separation Papers — Certified or original copy of Member 4 for Chapter 30 and 32 Veterans.
Form 2384, Notice of Basic Eligibility (NOBE) for Chapter 1606, National Guard and Reserves. File number for veteran’s dependents for Chapter 35.
The following criteria will be used for certifying veterans or eligible persons:
Certification will be granted for only those courses that are applicable to the declared program of study. Any deviation must be approved by the VA Certifying Official located in the College Financial Aid Office.
Certification will not be granted for audited courses or courses in which a veteran has received a grade of “D” or higher.
The veteran or eligible person who has received credit at other institutions will be certified only for those courses necessary to complete the declared program of study at the College. Payments will be made to the student from the Department of Veteran Affairs based on the following payment schedule:
Full-time payment (12 credit hours or more)
Three-fourths payment (9-11 credit hours)
One-half payment (6-8 credit hours)
Reimbursement for tuition and fees (5 or fewer credit hours)
Required Verification of Enrollment by Student
Students receiving MGIB-Active Duty (Chapter 30), REAP (Chapter 1607), or MGIB Selected Reserve (Chapter 1606), must verify their enrollment* each month to receive payment for that month. Your enrollment can be verified starting on the last calendar day of the month by using the Department of Veteran Affairs Web Automated Verification of Enrollment (WAVE) at https://www.gibill.va.gov/wave or by calling the toll-free Interactive Voice Response (IVR) telephone line at 1-877-823-2378. Students receiving benefits
under DEA (Chapter 35) or VEAP (Chapter 32) do NOT need to verify their attendance in this manner.
*Please note that “verifying” and “certifying” your enrollment are two different procedures.
“Certification” is done by a school or training official and lets VA know how many hours or credits the student will be enrolled in so the VA can determine the student’s payment rate.
“Verification” is done by the student at the end of each month to let VA know that his/her enrollment information has not changed.
Change in Enrollment Status
Students should promptly notify the Financial Aid Office of any change in enrollment status as this could result in overpayment of VA benefits. If a student’s change in enrollment status is due to mitigating circumstances as defined by the Department of Veteran Affairs, the student should provide the Certifying Official in the Financial Aid Office at the College with a statement regarding the mitigating circumstances.
Academic Standards of Progress
Students should follow the required academic standards of progress as outlined under the Section entitled “Standards of Satisfactory Academic Progress for Financial Aid Recipients.”
Admissions and Program Information
Chattahoochee Valley Community College strives to provide access to high quality, affordable educational programs. Our associate degree and certificates equip students with the knowledge and skills needed to start your career, enhance your career, or transfer to a four-year college or university. Admission requirements, program information, tuition rates, and graduation/completion requirements are available in the College Catalog. For enrollment assistance, contact the Admissions Office at 334-
291-4929 or the Financial Aid Office at 334-291-4914.
Additional VA Information
Additional Information regarding benefits available to veterans and their dependents is available by calling the Department of Veteran Affairs at 1-888-442-4551 (toll free) or by reviewing the Department of Veteran Affairs’ website at www.gibill.va.gov.
Chattahoochee Valley Community College reserves the right to make changes in the policies and programs outlined in the Catalog as necessary.
Return of Unused Military Tuition Assistance Funds
Military Tuition Assistance (TA) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of TA funds originally awarded. To comply, with the Department of Defense policy, Chattahoochee Valley Community College will return any unearned Military TA funds on a
proportional basis through at least the 60% portion of the term for which they were provided.
Schedule for Returning Unearned Military TA
16-Week Course Withdrawal
|Week of Class||Return Amount|
|Before or During Week 1||100% return|
|During Week 2||90% return|
|During Week 3||80% return|
|During Week 4||7% return|
|During Week 5||60% return|
|During Week 6||50% return|
|During Week 7||40% return|
|During Week 8||30% return|
|During Week 9||20% return|
|During Week 10||10% return (60% of course is completed)|
|During Week 11-16||0% return|
7 & 8-Week Course Withdrawal
|Week of Class||Return Amount|
|Before or During Week 1||100% return|
|During Week 2||80% return|
|During Week 3||60% return|
|During Week 4||40% return|
|During Week 5||20% return|
|During Week 6-8||20% return (60% of course is completed)|
Any unearned Military TA funds will be returned directly to the military service, not to the service member. The calculation of the return may result in the service member owing a balance to the University. If the service member withdraws due to military service obligation, the College will work with the service member to identify a solution that will not result in a student debt for the returned TA portion.
If a service member withdraws after the 60% portion of the term, all Military TA will be considered earned.