Payment, Withdraw & Refund


Registration is not complete until tuition and fees are paid in full. MasterCard and Visa are accepted on line for payment of tuition and fees. Students registering during advance registration period must pay by the last day of advance registration. Failure to pay by this date will result in the student being removed from all classes and will be required to go through the entire registration process again during the open regular registration period and schedule adjustment period.

Students registering during regular registration, late registration or schedule adjustment periods must pay the same day they register. Failure to do so will result in the student being removed from all classes and must go through the entire registration process again.

Sponsored students whose charges are to be paid by agencies such as Vocational Rehabilitation Services, BellSouth, etc., must present written authorization from the sponsoring agency prior to registration. If a written authorization is not provided to the Business Office, the student will then be responsible for the payment of tuition and fees at the time of registration.

Withdraw and Refund

Students who do not withdraw completely from the College but drops a course prior to or during the official drop/add period, will be refunded 100% of the tuition and other refundable fees applicable to the reduced number of credit hours. There is no refund for partial withdrawals (drops) after the official drop/add period is over.  Students who withdraw from all classes in which they are registered are due a refund according to the following criteria:

1. There is only one “first” instructional day in a term/semester as stated in the College’s calendar.

2. The above refund policy applies to all term and short course offerings (regular semester courses, mini-term I & II courses, and fast track courses) within the semester. Therefore, after the end of the third semester week, no refunds will be given for drops and withdrawals from term and short course classes whose start dates occur after the third semester week.

3. The Business Office will mail student refund checks 10 days after the last day of the refund period. All refunds are processed at one time.

Administrative Fee: For students who completely withdraw from all classes for which they are registered within the period beginning the first day of class, an administrative fee not to exceed 5 percent of the tuition and other institutional charges or $100, whichever is smaller, shall be assessed by the College.

Federal Title IV Refund Policy

(Affects CVCC Students who receive PELL, SEOG and Loans)

Title IV regulations specify that funds are awarded to a student under the assumption that the student will attend College for the entire period for which the assistance is awarded. Title IV regulations state a student and CVCC is only eligible to keep the amount of Title IV funds earned. All unearned Title IV funds must be refunded to the federal government or to the lending bank granting the student loans. Therefore, when a student receives Title IV funds (Loan, Pell, or SEOG) within a semester and then drops, withdraws or stops going to class before completing the 60 percent enrollment period of the term, the student becomes personally responsible for their unpaid tuition and fees. The student will owe CVCC for unpaid tuition and fees.

 If a student owes CVCC for tuition and fees due to refunded Title IV funds, a hold is placed on their account. When an account is on hold, the student will not be able to receive grades or register for future semesters until the amount is paid in full. Also, if student accounts are not paid timely to CVCC, the accounts will be turned over to a collection agency and will be reported to the Credit Bureau. 

Examples of illustrations of the federal refund policies can be found in student financial brochures supplied by the Financial Aid and/or the Business Office.

Administrative Fee: Net refund paid is tuition and fees less 5% administrative fees.  Payments will be refunded by check.  Refund checks will be mailed from the Business Office to the student at the address on file in the Admissions Office.