Withdrawals and Refunds
Alabama Community College System Policy
Students or their sponsored agencies (other than Title IV students) will be refunded
according to the following schedule:
|Before classes begin||100% Refund|
|During Schedule Adjustment|
|Drops a class or classes but less than total||100% Refund|
|Drops all classes during Schedule Adjustment||75% Refund|
|After Schedule Adjustment (Withdrawal refund period)|
|Withdrawal during the first week of the semester||75% Refund|
|Withdrawal during the second week of the semester||50% Refund|
|Withdrawal during the third week of the semester||25% Refund|
|After the end of the third week of the semester||No refunds are given|
|Term I and II|
|Withdrawal during the first, second and third class days of the semester||75% Refund|
|Withdrawal during the fourth, fifth and sixth class day of the semester||50% Refund|
|Withdrawal during the seventh, eighth and ninth class day of the semester||25% Refund|
|After the end of the ninth day of the semester||No refunds are given|
To drop or withdraw from courses in which they are enrolled, students may secure the
appropriate forms from the Office of Admissions. The student must then obtain signatures from
all instructors whose classes are involved, from the Office of Financial Aid, from the Learning
Resource Center and from the Business Office. A scholarship student must also secure the
signature of their scholarship supervisor. When the student has all the required signatures,
the form must be returned to the Office of Admissions. Once data is entered into the system,
a student refund is set up to be paid at the published date in the class schedule. Drops and
withdrawals are not official until all steps are completed.
Net refund paid is tuition and fees less 5% administrative fees. Refund checks will be mailed
from the Business Office to the student at the address on file in the Office of Admissions or issued
by direct deposit to the bank account on file in the student’s Private Web College Accounts.
Federal Title IV Refund and Repayment Policy
This policy affects CVCC students who receive Pell, loan and SEOG funds.
Title IV regulations specify that funds are awarded to a student under the assumption that
the student will attend College for the entire period for which the assistance is awarded.
Title IV regulations state that the student and CVCC are eligible to keep only the amount of
Title IV funds earned. Unearned Title IV funds must be refunded to the Federal Government.
Therefore, when a student receives Title IV funds (Pell, loan or SEOG) within a semester and
then drops, withdraws or stops going to class before the 60 percent enrollment period of the
term, the student becomes personally responsible for unpaid tuition and fees. The student will
owe CVCC for unpaid tuition and fees.
If a student owes CVCC for tuition and fees due to refunded Title IV funds, a hold is
placed on his/her account. When an account is on hold, the student will not be able to receive
grades or transcripts to register for future semesters until the amount is paid in full. Also, if
student accounts are not paid to CVCC in a timely manner, the accounts will be turned over to
a collection agency and will be reported to the Credit Bureau. All students with accounts turned
over to collections will be responsible for paying any and all collection costs.
Student holds/Delinquent Accounts
Barnes & Noble Bookstore, Office of Admissions, Business Office, Learning Resources
Center and Parking “holds” will prevent students from registering, obtaining or sending College
transcripts receiving grades or receiving student payable checks. If a student has a hold on their
account, it should be cleared immediately